JYA HRMS

JYA – Human Resource Management System 

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JYA stands for “Justify Your Actions”. The three alphabets defines the theme of our products and services. We focus on the major factor of employees accountability of daily workload/activities, identifying the status of their tasks linked with specific projects.

We are project based Consulting Company who provides out of the box communication related solutions by clearing the dots of communication gaps resulting through human capacity of perceptions and apprehensions.

Our tangible deliverables are in the form of Software Application and we stand by our products with professional after sale services for continuous development as per demand of advance technology.

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JYA HRMS is a cloud based Web interface & Android Application of Human Resource Management System. It is implemented through functional consultancy of the subject matter with $ Zero (0) software cost. Therefore, Software Application is basically the tangible end product of functional consultancy delivered by JYA Consultancy at its client’s premises.

Moreover, we believe as every human being is different and shall be dealt differently, Similarly, every Company has its own culture which is primarily cultivated by the Company employees and thus, HRMS in each Company shall be aligned with Company Culture. The Company Culture is cultivated through Company Ethos (Ethics), Pathos (Emotions) and Logos (Logics). The customized documentation flow in each Company reflects the individuality of Company’s customized policies and procedures linked with their value system.

Deliverables:

TIME LINE –

• Approximately – Nine (9) months for A to Z Functional HR Department with Deployment of JYA HRMS.
• Depending upon the capacity of Clients Internal Human Resource Team.
• Including – Three (3) months for training & development through train the trainer mechanism.

JYA HRMS deliverable features are mentioned below:

• Vision, Mission and Values are the primary focus at the start of the project to break the ice from lower management to the senior management level. We believe that we are working on and with human resource, thus, if they collectively engage across functional, departmental, division and Company hypothetical boundaries; then only, they shall come up with a collective statements to which they can relate as an individual as well as Company.
• General Human Resource data collection and mechanism for structuring HR in organization through
  • Master Data
  • Organogram – Management as well as workers linked with their skill levels as per Govt. Pakistan standardized wage board categories
  • Develop mechanism of Policies linked with their Standard Operating System-SOP’s
  • Customized and Standardized (Across functions, departments, divisions and Company) document numbering system (trackability & traceability),
  • Flow of document across brands, divisions, departments and functions
  • Reporting line
    • As per Brands, Divisions, Departments and functions;
    • Cross departmental responsibility sharing;
    • Flexible model – in case of new joining at senior position or senior position stagnation/separation.
• Recruitment & Selection linked with
  • Requisition process as per HR Budget
  • Website for CV collection @ HR departmental Level linked with functional department view.
  • Automated emailing to desired functional department for shortlisting
  • PSCHCYO MATRIC TEST of shortlisted prospective candidates
  • Collection of data by HR department
  • Call for interviews
  • Interview evaluation sheet
  • Comparison of evaluation sheet with standard prospective candidate profile/Job description of the position.
  • Shortlisting among prospective candidates for offer sharing
  • Formats of Offer letter (Customized & Standardized)
  • Appointment letter will legal preview.
  • Induction procedure including joining email at respective levels as per grade and introduction in related departments (Internal Customers)
• Performance Appraisal of Management employees linked with
  • Key Performance Indicator’s (KPI’s) – Conventional or Competitive)
  • Employee Self Assessment
  • Employee Supervisor / Line Manger Assessment
  • Accumulation of data at all levels
  • Training need assessment linked with Performance Evaluation process
  • Retrieval of data @ Individual, functional, departmental, divisional or Company wide.
  • Linked with Annual Increments.
• Training & Development of
  • Management employees.
  • Training need assessment linked with performance evaluation.
  • Segregation of data as per tentative training plan for technical as well as non-technical training at site or from third party training agencies.
  • Link in-house training material to be retrieved by employees on their android mobile at their ease.
  • Fill in questionnaire by employees and evaluation of answers for grading
  • Link training videos with in-house training requirements to be retrieved by employee on their android mobile at their ease.
  • Fill in questionnaire after training video by employees and evaluation of answers for grading.
  • Annual training assessment as per grades of employees who took trainings on-line through JYA HRMS Android application
  • Link assessment with Appraisal System for Annual Increments and other employee appreciation models.
• Compensation and Benefits structure based on
  • Standardized Job analysis on task basis.
  • Job evaluation on benchmark basis.
  • Job description on collection of data on task basis and industry benchmark data.
  • Leveling positions on internal grading, levels and designations at scale.
  • Position costing link with no. of employees at each grade for actual and budgeted cost of HR.
  • Govt. Institutional deductions/participations linked with monthly Payroll System.
  • Automated deductions and additions as per policies for medical reimbursements etc…
• Attendance system
  • On machine
  • On web
  • On Android Application with geo coordinates
    • To facilitate the attendance mechanism further justify
      • The attendance of meetings outside the office premises (Longitude/Latitude)
      • Calculation of TADA as per Policy.
• Project management
  • On web
  • As well as android
    • To facilitate users to update the status on daily worksheet
    • Work sheets are linked with task
    • Task accumulates into projects status.

https://mahmoodgardezi.com/project/the-bkry-hrms-functional-hr-department-development/

Benefits:

The benefits associated with JYA HRMS Implementation are:

• Structured workforce with customized job description and visibility of their role in future of business development.
• Auto mechanism of developing new entrants with identified key role and visibility of successful career path.
• Employer branding with satisfied employee feedback and employee market reach…
• Functional Human Resources Department benchmarked with industrial good practices
• Aligned departmental procedures by fostering culture of accountability.
• Locked quarterly and yearly KPI’s of functional departments
• Identification of key performance individuals and their retention plan.
• Use of Technology to gather and retrieve date on finger tips…

CONVERSE… Unlearn your Limits

http://www.jyaconsulting.com; www.jyahrms.com

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JYA Consulting (SMC-Pvt.) Limited has a basket of Cloud/Web based Software Solutions including:

1. Enterprise Business Solution (ERP) – www.jyaebs.com
2. Secondary Sale Distribution/Dealer System (SalesPro…) – www.jyasalespro.com
3. Human Resource Management System (HRMS) – www.jyahrms.com

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